Last Updated September 17, 2018
Protection of personal privacy has always been a hallmark of Gallup. Since its inception in 1935, Gallup has maintained the confidentiality of each survey respondent unless an individual user consents to the release of the user's Personal Information or individual results. In a similar manner, Gallup protects the identity of individuals who access Gallup Websites. For the purposes of this Privacy Statement, the terms "Gallup, we, us, and our" refer to. Gallup GmbH, WeWork, Stresemannstrasse 123, 10963 Berlin, Germany and its parent and affiliates.
Gallup's data protection officer can be contacted at Privacy_Administrator@mail.gallup.de.
This statement describes the types of information, including Personal Information, collected and processed through Gallup websites and through the services delivered via Gallup websites, and how Gallup treats such information. For questions about this Privacy Statement or your Personal Information, please contact Privacy_Administrator@mail.gallup.de.
By using the term "Personal Information" in our Privacy Statement, we refer to information that you individually provide to Gallup either directly or indirectly that on its own or in combination with other information, can be used to identify you or make you identifiable. Personal Information includes for example your name, your mailing address, your telephone number, your e-mail-address or other information that identifies you or makes you identifiable.
Information that by itself cannot be used to identify you or make you identifiable does not qualify as Personal Information.
I. INFORMATION COLLECTED BY GALLUP WEBSITES
Gallup websites gather information in two ways: (1) indirectly (for example, through our site's technology), and (2) directly (for example, when you, the site visitor, voluntarily provide information on various pages).
The information will be transferred to Gallup's servers located in the European Economic Area.
1. Information Collected Indirectly
Gallup indirectly collects a variety of information through your interaction with and use of Gallup websites. This information may include, but is not limited to, browser and device information, data collected through automated electronic interactions, application usage data, content information based on your individual interests, demographic information, geographic or geo-location information, statistical and aggregated information ("Other Information").
Statistical or aggregated information does not directly identify a specific person, but it may be derived from Personal Information. For example, we may aggregate Personal Information to calculate the percentage of users in a particular post code.
If we combine Other Information with Personal Information, we will treat the combined information as Personal Information.
1.1 Gallup Cookies
Some types of indirectly collected information are stored in "cookies." Cookies are small files of electronic information that a website can transfer to a visitor's hard drive to help that visitor while on the site. There are different types of cookies:
- Strictly necessary cookies are required for the operation of our website.
- Functionality cookies are used to recognize you when you return to our website. These cookies simply store a user code so that the user does not have to re-enter their information when re-joining the site.
- Targeting cookies record your visit on our platform and the pages you have visited. We will use this information to make our website more relevant to your interest.
1.1. a. Tracking Data and Third Party Analytics Providers
Website traffic volume and patterns, such as the number of visitors to a given website or page on a daily basis is typically referred to as Tracking Data. This type of indirectly collected information is gathered through various means, such as an IP address, which is a number that is automatically assigned to your computer whenever you are surfing the Web. Web servers, the computers that "serve up" Web pages, automatically identify your computer by its IP address. When you visit any Gallup Websites, our servers log your computer's IP address.
For the abovementioned purpose Gallup uses the following Third Party Analytics Providers: Google Analytics, Selligent, Oracle, Dynatrace and Zendesk. The list includes information about the use of each cookie, how to prevent the collection and use of information collected by the cookie.
b. Cookies for advertising
2. Information Collected Directly
Gallup also collects Personal Information and other information that users voluntarily provide. It is entirely your decision to provide the requested information.
Gallup keeps all information directly collected confidential, and will only use the information for the particular purpose stated at the point of collection. Gallup will seek your specific permission for any additional use. You may choose to have this information removed at any time. Gallup will never barter, trade, or sell access to your information without your specific consent.
2.1. User Account Data
When setting up an account on one of the Gallup Websites ("User Account"), you may be asked to provide Personal Information including, but not limited to, your name, e-mail address, and your phone number. If you choose to purchase any products, services, access codes or other items for sale by Gallup, you will be asked to provide payment details and your full address for billing purposes.
As a customer/user of Gallup, we may obtain Personal Information about you when you register to use one of our websites or services/products or when you provide feedback about our products or services. The processing is necessary to perform the contract with you according to Article 6 (1) 1 lit. b) GDPR. As a customer/user, we will use your Personal Information, unless otherwise prohibited by law, for the following purposes:
- To provide you with the products and services you request.
- To communicate with you about your account or transactions with us and send you changes to our policies.
- To provide support including, but not limited to, product updates, product patches and fixes and other similar communications.
Furthermore we will use your Personal Information for our legitimate interests according to Article 6 (1) 1 lit. f) GDPR to notify you about information about features on our site, new product releases and service developments and to advertise Gallup's products and services in accordance with this Privacy Statement.
Any User Account data will only be stored until you decide to terminate your User Account (see clause III.1. below). In case we are obliged to further store your Personal Information due to statutory retention requirements, your Personal Information will be barred for further use by Gallup and only be stored until such retention periods expire.
2.2. Other Personal Information Provided Directly
Personal Information provided by you on Gallup Websites, e.g. via contact forms, or via telephone will be stored in our service database and retained for the period necessary to fulfill our contractual obligations to you in accordance with Art. 6 (1) 1 lit. b) GDPR unless a longer retention period is required by law.
II. DATA COLLECTION
Many Gallup websites offer users the opportunity to participate in surveys or assessments via the internet. Gallup will provide information about the purpose and process for each survey or assessment as part of the applicable survey or assessment.
1. Access to your Survey or Assessment Results from Another User Account
Another online user may purchase an access code to a Gallup survey or assessment for you. Please note that when participating in a survey or assessment, your results will also be accessible to the online user who purchased the Gallup access code. Your name and specific answers to individual questions will not be provided unless you are specifically notified prior to completing the survey. In addition, the account holder cannot modify, alter, or delete any of your results or User Account Data.
After completion of the survey or assessment, you will at all times have the opportunity to change the settings for sharing your results with other account holders and opt-out from sharing your results.
2. Sharing your Survey Results with other people
III. GENERAL INFORMATION ON COLLECTION AND PROCESSING OF INFORMATION
1. Correcting and Changing User Information and Preferences; Deletion of User Accounts
If you have given your consent in accordance with Article 6 (1) 1 lit. a) GDPR to receiving e-mail communications from Gallup but wish to withdraw your consent and discontinue this service, you may do so at any time by contacting us (see also below clause III.8. "Your rights"). In addition, as a registered user, you can change your settings within your User Account under "MY ACCOUNT" by updating your "Contact Me" settings.
You also have the option at all times to have your User Account deleted for any of the Gallup websites or to request a revision of your user information at any time. To do so, please contact us.
2. Information Security
3. Third-Party Information Storage
4. Children and Privacy
Gallup encourages parents and guardians to spend time with their children online and to be fully familiar with the sites visited by their children. Gallup sites do not contain content that is generally considered unsuitable for children.
5. Links to Other Sites
Gallup websites may contain links to sites owned and/or operated by other organizations, and the privacy policies of those sites may differ from that of Gallup. These sites may collect data and make use of it in ways that Gallup does not. We encourage you to review the privacy policies posted on all third-party sites.
6. Data Storage
Gallup keeps Personal Information gathered and processed for the purposes described in this Privacy Statement for as long as there is a business purpose.
7. Your rights
You have the right to access the Personal Information that we hold about you and to correct, update, amend, suppress, delete or otherwise modify any Personal Information where it is inaccurate. When updating your Personal Information, we may ask you to verify your identity before we can act upon your request.
You may also, if governed by the General Data Protection Regulations, object to the use or processing of your Personal Information or withdraw consent to use your Personal Information at any time.
Under the General Data Protection Regulations, regarding the processing of your Personal Information, you have the following rights:
- the right to require free of charge (i) information whether your Personal Information is retained and (ii) access to and/or (iii) duplicates of the Personal Information retained. However, if the request affects the rights and freedoms of others or is manifestly unfounded or excessive, we reserve the right to charge a reasonable fee (taking into account the administrative costs of providing the information or communication or taking the action requested) or refuse to act on the request;
- the right to request proper rectification, removal or restriction of your Personal Information;
- where processing of your Personal Information is either based on your consent or necessary for the performance of a contract with you and processing is carried out by automated means, the right to receive the Personal Information concerning you in a structured, commonly used and machine-readable format or to have your Personal Information transmitted directly to another company, where technically feasible (data portability);
- where the processing of your Personal Information is based on your consent, the right to withdraw your consent at any time without impact to data processing activities that have taken place before such withdrawal or to any other existing legal justification of the processing activity in question; the right not to be subject to any automatic individual decisions which produces legal effects on you or similarly significantly affects you and
- the right to take legal actions in relation to any breach of your rights regarding the processing of the Personal Information, as well as to lodge complaints before the competent data protection regulators.
- To exercise the rights referred to above, please contact us at Privacy_Administrator@mail.gallup.de.
As far as we process your Personal Information on the basis of our legitimate interests pursuant to Art. 6 1) lit. f) GDPR, you may object to processing at any time. You may find the detailed description of our processing activities and the legal basis in the sections before. If you object, we will no longer process your Personal Information unless there are compelling and prevailing legitimate grounds for the processing or the data is necessary for the establishment, exercise or defense of legal claims. If you object to such processing, we ask you to state the grounds of you objection in order for us to examine the processing of your Personal Information and decide whether to adjust the processing accordingly.
Please note that the processing of your Personal Information may involve advertising activities as described above. If you do not want that we process your Personal Information for direct marketing activities, you can object free of charge at any time via e-mail Privacy_Administrator@mail.gallup.de.
Gallup will obtain your consent before sharing your Personal Information with any third party that is not acting as an agent or vendor to perform tasks on our behalf or to use the information for a purpose materially different from the purpose for which it was initially collected or subsequently authorized by you. An exception to this will be (among others) where Gallup's processing of Personal Information is necessary for compliance with a legal obligation under the applicable law.
8. Sensitive Information
For processing of your sensitive information (e.g. medical information, Personal Information revealing ethnic or racial origin, political opinions, religious or philosophical beliefs, trade union membership, the processing of genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or a natural's person sex life or sexual orientation), we will obtain your explicit consent.
Gallup is among others not required to obtain explicit consent with respect to sensitive information where the processing is (a) necessary to protect the vital interests of the data subject or another natural person where the data subject is physically or legally incapable of giving consent; (b) necessary for the establishment, exercise or defense of legal claims or whenever courts are acting in their judicial capacity; (c) necessary to carry out Gallup's obligations in the field of employment law in so far as it is authorized by European Union or Member State Law or a collective agreement pursuant to Member State Law providing for appropriate safeguards for the fundamental rights and the interests of the data subject; or (d) related to information that is manifestly made public by the individual.
9. Dispute Resolution
If you have any complaints regarding our compliance with this Policy or general privacy related complaint, you should first contact us. We will investigate and attempt to resolve complaints and disputes regarding use and disclosure of Personal Information in accordance with this Policy.
With respect to human resources data, Gallup will cooperate and comply with the EU DPA's and the Swiss Federal Data Protection and Information Commissioner (FDPIC) with the advice given by such authorities with respect to human resources data transferred from the EU and Switzerland in the context of the employment relationship. If you do not receive timely acknowledgement of your complaint from Gallup, or if we have not addressed your complaint to your satisfaction, you may contact the EU DPA's for more information or to file a complaint. The services of the EU DPA's are provided at no cost to you.
10. Policy Updates
This Privacy Statement is Gallup's promise to its websites users and Users with a registered User Account. Additional information that is particular to specific Gallup sites may exist, and updates to this policy may be posted. For these reasons, we suggest that users who may have specific concerns about the information being gathered and use of that information regularly view the Privacy Statement on each site. Gallup reserves the right to change the policy on use of information collected at any time.
11. Additional Questions or Comments